What Factors Determine the Pricing of Microsoft Business Central?

What Factors Determine the Pricing of Microsoft Business Central?

Written by Olivia, In software, Published On
June 13, 2023

Pricing is a crucial consideration when selecting an enterprise resource planning (ERP) solution like Microsoft Dynamics 365 Business Central. It is important to understand the various factors that determine the pricing structure of Business Central. In this blog post, we will explore the key elements that influence the Pricing of Microsoft Dynamics Business Central.

7 Factors To Determine the Pricing of Microsoft Business Central

Microsoft Business Central

  • Licensing Model

Microsoft Business Central offers a subscription-based licensing model. This means that users pay a recurring fee based on the number of users and the level of functionality required. The licensing model typically includes different tiers or editions, such as Essential and Premium, with varying features and capabilities.

The selection of the appropriate edition based on business requirements plays a significant role in determining the pricing of Business Central.

  • User Count

The number of users accessing Dynamics 365 Business Central is a significant factor in determining its pricing. Businesses can choose the number of users they want to license the software for, and the pricing is usually tiered based on user count.

As the number of users increases, the overall pricing of D365 Business Central typically goes up. It’s important to evaluate the user count requirements carefully to ensure an optimal balance between functionality and cost.

  • Functionality and Customization

Microsoft Business Central provides a wide range of functionalities to cater to different business needs. The pricing of Dynamics 365 Business Central depends on the specific functionalities required by an organization. Advanced features and modules such as manufacturing, warehousing, and service management may incur additional costs.

Moreover, customization requirements, such as tailored workflows, integrations with other systems, or industry-specific configurations, can also impact the pricing of Business Central.

  • Cloud vs. On-Premises Deployment

Microsoft Dynamics Business Central offers both cloud and on-premises deployment options. The pricing structure can vary depending on the deployment choice. Cloud-based deployments usually involve a subscription fee that covers software licensing, hosting, maintenance, and updates.

On the other hand, on-premises deployments may involve upfront license costs and separate fees for hardware, infrastructure, and ongoing maintenance. Choosing the right deployment option based on business needs and budgetary considerations is essential in determining the pricing of Microsoft Business Central.

  • Support and Service Level Agreements (SLAs)

Another factor that affects the pricing of Microsoft D365 Business Central is the level of support and service provided. Microsoft offers different support plans and SLAs that guarantee response times and availability.

Higher-tier support plans with enhanced services typically come at a higher cost. It is crucial for businesses to assess their support requirements and consider the level of assistance they need when evaluating the pricing of Business Central.

If you’re not satisfied with your current Dynamics 365 partner, you can take our help. We are always there for you. Dynamics Square is a team of Microsoft ERP solutions. With 12+ years of industry expertise, we can guide you through every step of your digital transformation journey by providing you with the best Microsoft Business Central Support out there.

  • Add-Ons and Integrations

Business Central provides a platform for third-party developers to create and offer add-ons and integrations. These additional functionalities and integrations can enhance the capabilities of Dynamics 365 Business Central but may come with an extra cost.

The pricing of these add-ons and integrations can vary depending on the complexity and value they provide. Evaluating the need for add-ons and their associated costs is vital in understanding the overall Pricing of Business Central.

  • Licensing Agreement Terms

The specific terms and conditions of the licensing agreement can impact the pricing of Microsoft Business Central. Factors such as contract duration, renewal options, discounts for longer-term commitments, and volume-based pricing can all affect the overall cost. It is crucial to review the licensing agreement thoroughly and negotiate favorable terms to ensure a fair and cost-effective pricing structure.

Get in touch with us for seamless Business Central support and related help. Contact us now.


When considering the adoption of Microsoft Dynamics 365 Business Central, understanding the factors that determine its pricing is essential for making an informed decision. The licensing model, user count, functionality requirements, deployment options, support and service levels, add-ons and integrations, and licensing agreement terms all contribute to the overall pricing structure.

By carefully evaluating these factors and aligning them with your business needs and budget, you can determine the most suitable pricing plan for Microsoft Business Central that maximizes value and supports your organization’s growth.

If you’re looking for a reliable Business Central partner, you can connect with us. We, at Dynamics Square are a team of Dynamics 365 experts helping businesses achieve more with less.

Related articles
Join the discussion!