What are the Benefits of Productivity Monitoring software? | EMS

In short:

1. Professionalism and Clarity: Productivity monitoring software offers transparency and professionalism in tracking employee activities, aiding billing accuracy and task management.
2. Employee Morale and Awareness: Challenges such as employee discomfort, unawareness of rights, and demoralization can arise and impact workplace dynamics and productivity.
3. Mitigating Concerns: Employers can address these challenges by being transparent, explaining the purpose of monitoring, and implementing software gradually to ensure employee comfort and motivation.

EMS software vendors use various forms and tables to calculate employees’ work by selecting numerous indicators. This solution starts tracking activity when you install this software on a specific system. This system can monitor all activities carried out on the system, open applications, and other essential aspects to employers.

However, all activities of this productivity monitoring software depend on the employee. After all, these people are to be monitored. Let’s take an example here! EMS calculates the time employees spend in front of the computer during office hours. Management can calculate how long a specific employee pays for a particular job.

Some software solutions calculate time automatically. Others allow employees to start and stop the timer when they think it’s necessary. However, monitoring a specifically used website tells management about an employee’s productivity and interests. It also helps Managers understand the time required by an employee to fulfil his assigned duties by using these solutions. In this way, employers will find it convenient to bill clients accordingly.

Essential Aspects of Employee Productivity Monitoring Software

The most important aspect of this discussion is that productivity monitoring software works professionally, and there is no ambiguity in the processes. However, we have observed that no company is away from controversies related to EMS software. Some studies confirm that over 50% of employees think they cannot perform well in employee monitoring software.

The business experts also confirm that the implementation of EMS software has flaws. They think this way because they have observed that monitoring tools affect employee morale. Therefore, they believe that companies must address employees’ challenges by monitoring computer activities.

What are the challenges related to productivity monitoring software?

Generally, employees love employee monitoring software. The dedicated employees know that these monitoring tools tell their efficiency to their employers. However, there may be some issues that can be observed in the workplace.

For example, a survey shows that only a few employees feel comfortable taking their designated breaks during office hours. On the other hand, many employees do not believe the monitoring tools have worked efficiently. Freelancers and remote workers find employee monitoring software ineffective or below average. When this happens, they become demoralized, which can damage an organization.

Worryingly, many employees say that management has not informed them about the work of employee monitoring software. More importantly, they do not know the rights a specific productivity monitoring software gives them. It is because no one has told them about these rights.

This ignorance or unawareness about the rights demoralizes the employees. Therefore, it is an organization’s responsibility to tell the employees about the features of employee activity monitoring software and the rights EMS software gives employees.

Techniques to understand employee morale

The business experts and EMS software providers give some suggestions to the employers that can help them assuage the employees’ concerns and keep them motivated throughout their tenure with you. Here are these choices:

Be transparent

An organization must tell all the employees everything about employee monitoring software. For example, the employees must be informed about a specific monitoring tool’s data and convert it into reports. Another important aspect is that the employees must understand the metrics you have implemented as an employer. It would help if you also told them about the legitimate reason behind specific metrics and their benefits for the organization.

Explain its purpose

You must also explain every statistic you monitor and generate results. If you incorporate the best free EMS software or paid version to bill the clients properly, you also need to tell it. If there are other purposes, your employees must be informed about them.

Introduce EMS software in phases and slowly.

Do not implement employee monitoring software haphazardly. Before implementing it, you need to make your employees relaxed and comfortable. It is because many employees start thinking that they are in front of CCTV cameras as criminals. Therefore, productivity monitoring software should be launched slowly to gain employees’ confidence.

Concluding Remarks

Incorporating productivity monitoring software is the right approach to improving workplace performance. However, you must not use it or demoralize employees. An organization needs efficient workers, but productive employees are its asset. Therefore, the organization’s ultimate aim must be protecting good employees and keeping them motivated.

FAQs:

Q: Are employees generally in favour of productivity monitoring software?

A: While some see its benefits, many express discomfort or demoralization due to perceived lack of transparency and awareness of their rights.

Q: How can employers alleviate employee concerns about monitoring software?

A: Employers should prioritize transparency, explain the purpose and benefits of monitoring, and gradually introduce software to build employee confidence.

Q: What are common challenges associated with productivity monitoring software?

A: Challenges include employee discomfort, unawareness of rights, and potential demoralization due to a perceived lack of transparency or understanding.

Q: How can productivity monitoring software benefit organizations?

A: It can enhance task management, billing accuracy, and overall workplace performance by providing insights into employee activities and productivity levels.

Q: What steps should employers take before implementing productivity monitoring software?

A: Employers should ensure clear communication, explain the purpose and metrics involved, and introduce the software gradually to maintain employee morale.

Q: How can productivity monitoring software impact remote workers and freelancers?

A: Remote workers and freelancers may find such software less effective or even demoralizing, especially without clear communication and awareness of its purpose.

Q: What should organizations prioritize when incorporating productivity monitoring software?

A: Organizations should prioritize employee morale and awareness, ensuring transparency, clear communication, and gradual implementation to maintain a positive workplace environment.