6 Secrets to Finding Email Addresses Like a Pro

6 Secrets to Finding Email Addresses Like a Pro

Written by Deepak Bhagat, In Marketing, Published On
April 8, 2023
Last modified on April 13th, 2023

Email communication is an essential component of modern business. Finding their virtual inbox address is often the first step, whether you’re trying to reach out to a potential customer, connect with a colleague, or pitch a proposal to a decision-maker. However, this can be challenging, especially when dealing with a large company or a high-profile individual.

Fortunately, some proven methods and tools can help you find email addresses quickly and effectively. In this article, we’ll share seven secrets to finding virtual inbox addresses like a pro. From researching the company to using social media platforms, email lookup tools, and advanced Google search techniques, we’ll cover everything you need to know to track down those elusive email addresses.

So, whether you’re a sales professional, a marketer, a job seeker, or just someone who needs to reach out to someone via email, this article will provide you with the strategies and tools you need to find the right virtual inbox addresses with ease. Let’s get started!

Top 6 Secrets To Find Email Addresses

6 Secrets to Finding Email Addresses Like a Pro

  • Research the Company

Before you start searching, it’s essential to do some research on the company you’re trying to contact. This will help you understand the company structure, team members, and the hierarchy of decision-makers.

Here are some tips to help you research the company effectively:

  • Check the Company Website: Start by checking the company’s website. Look for the “About Us” section and any press releases, news updates, or blog posts that might give you clues about the company’s structure and personnel.
  • Use LinkedIn: LinkedIn is an excellent resource for finding information about a company. Look for the company’s profile and then browse through the profiles of its employees. You can also use LinkedIn’s search function to look for people who work at the company.
  • Check Google: Use Google to search for information about the company. Look for news articles, interviews, or any other information that might help you understand the company’s structure.
  • Use Company Directories: Some industries have directories that list the contact information for companies and their employees. Check if there is a directory for the industry you’re targeting.
  • Use Social Media Platforms

Social media platforms can be a valuable resource for this purpose. Here are some tips on how to use them effectively:

  • LinkedIn: As mentioned earlier, LinkedIn is an excellent resource for finding information about a company and its employees. You can use LinkedIn’s search function to find the person you want to contact and then check their profile for contact information. Sometimes, people will include their email address in their profile, but even if they don’t, you can use LinkedIn’s messaging system to send them a message and ask for their virtual inbox address.
  • Twitter: Twitter can also be a useful tool as well. Search for the person’s Twitter handle or the company’s Twitter account and look for tweets that might include their email address. Additionally, you can use Twitter’s messaging system to send direct messages and ask for their email address.
  • Facebook: While Facebook is primarily a personal social network, it can still be used to find email addresses. Look for the company’s Facebook page and browse the comments or posts to see if anyone has included their virtual inbox address.

When using social media platforms, maintain a professional tone and follow the platform’s guidelines for messaging and contact. Remember, social media is a public forum, so be careful about sharing sensitive or confidential information.

  • Try Email Lookup Tools

If you still need help finding a virtual inbox address, virtual inbox lookup tools can be a powerful resource. These tools allow you to search for email addresses based on a person’s name, company, or other identifying information.

Here are some popular email lookup tools you can try:

  • SignalHire email finder: SignalHire is a powerful virtual inbox lookup tool that can help you find verified email addresses and phone numbers for people and companies. It uses AI and machine learning algorithms to scan multiple sources and databases for the most accurate contact information. You can search for email addresses by name, company, job title, or LinkedIn profile. Additionally, SignalHire offers a Chrome & Firefox extension that can be used to find email addresses directly from LinkedIn.
  • Hunter: Hunter is another popular email lookup tool that can help you find email addresses quickly and easily. It allows you to search for email addresses by domain, name, and company. Hunter also offers a Chrome extension that can be used to find email addresses directly from LinkedIn or other websites.
  • Voila Norbert: Voila Norbert is a simple and user-friendly email lookup tool that allows you to search for virtual inbox addresses by name, company, or domain. It offers a free trial with 50 credits, which can be used to find email addresses.
  • Find That Email: It’s a powerful email lookup tool that uses a variety of data sources to find virtual inbox addresses. It offers a Chrome extension that can be used to find e-addresses directly from LinkedIn.
  • Use Advanced Google Search Techniques

6 Secrets to Finding Email Addresses Like a Pro

Google is a powerful search engine that can find almost anything, including email addresses. However, you’ll need to use advanced search techniques to get the most accurate results.

Here are some tips on how to use Google to find email addresses:

  • Use quotes: When searching for a specific virtual inbox address, put it in quotes to search for the exact phrase. For example, “[email protected].” This will return only results that contain that exact email address.
  • Use site: When searching on a specific website, use the site: operator to limit your search to that site. For example, “site:example.com john.doe email”.
  • Use filetype: When searching in specific files, such as PDFs or spreadsheets, use the filetype: operator to limit your search to those file types. For example, “john.doe email filetype:pdf”.
  • Use intext: When searching for addresses within a specific webpage, use the intext: operator to search for the email address within the page’s text.

For example, “intext:[email protected].”

  • Use related: When searching for virtual inbox addresses associated with a specific website or person, use the related: operator to find related websites or people.

For example, “related:example.com email.”

  • Verify Your Email Addresses

Once you’ve found an address, verifying it’s valid before sending it is essential. Sending a message to an invalid address can result in bouncebacks or being marked as spam, harming your sender’s reputation.

Here are some tools you can use:

  • Email Checker: It’s a popular verification tool that checks whether an email address is valid and active. It can also check for typos and common email address formatting errors.
  • NeverBounce: NeverBounce is another verification tool that can check whether an e-address is valid and active. It offers real-time verification, which means you can verify email addresses as you collect them.
  • Clearout: Clearout is a comprehensive verification tool that checks whether an email address is valid, active, and deliverable. It also checks for syntax errors, duplicates, and risky email addresses.
  • MailTester: MailTester is a simple email verification tool that checks whether an email address is valid and active. It can also check whether an email address can receive messages.
  • Reach Out to the Right Person

Once you’ve found the virtual inbox address you’re looking for, the next step is to reach out to the right person. It’s essential to email someone who can help you with your request or inquiry.

Here are some tips on how to reach out to the right person:

  • Look for contact information on the company website: Many companies have a contact page with email addresses for different departments or individuals. This can be a good starting point for finding the right person to contact.
  • Use LinkedIn: LinkedIn is a professional networking site that can be used to find the right person to contact at a company. Search for the company you’re interested in and look for individuals who work in the department or have a job title relevant to your inquiry.
  • Use email verification tools: Some virtual inbox verification tools, such as SignalHire, can also provide information about the person behind the virtual inbox address, such as their name, job title, and company. This can help you confirm that you’re sending your message to the right person.
  • Ask for referrals: If you know someone who works at the company or has a connection to someone who does, ask them if they can refer you to the right person to contact. This can be a more direct and effective way to reach the right person.


Finding email addresses can be challenging, but with the right techniques and tools, you can become a pro at it. Whether you’re looking for such addresses for personal or business purposes, the secrets we’ve shared in this article can help you find them quickly and easily. Each step plays an important role in the process, from researching the company to verifying email addresses.

Remember, respecting people’s privacy and using virtual inbox addresses for legitimate purposes is essential. Avoid spamming and sending unsolicited emails, as this can harm your reputation and damage relationships with potential customers or partners.

Following these tips and best practices can improve your email outreach efforts, reach more people, and achieve better results. Happy hunting!

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