A How-to Guide on Managing a Warehouse for Your Business

A How-to Guide on Managing a Warehouse for Your Business

Written by Deepak Bhagat, In Business, Published On
December 23, 2022

Regardless of the size or type of business, a warehouse management system is compulsory to ensure the smooth and effective running of fulfillment operations. The reason is that it provides centralized, real-time visibility, operations, and decision-making for different business processes such as inventory management, receiving, and delivering customer orders on time. However, managing the warehouse effectively is quite a hard and time-consuming task without modern technology.

An effective warehouse management system is essential for beating the tough competition, providing excellent customer service, reducing operational expenses, and speeding up growth. Tech-enabled warehouses not only help you improve supply chain fulfillment but also scale your business faster with a rapid time-to-value.

What is a Warehouse?

A warehouse is a specific location or facility which is used to store and fulfill goods for sale. It also provides space for booking orders, picking, packing, and shipping them to customers. A warehouse must operate in a way that is productive and safe for employees.

Optimal warehouse organization, workflows, and performance analytics tailored to customer demands, changing trends, and seasonal adaptations are key to avoiding risk and earning success.

What is Warehouse Management?

Warehouse management may sound easy, but it’s a daunting task. Slight mishandling or mismanagement of orders can put the entire organization in great trouble. Therefore, warehouse management requires a well-organized and professional approach with a blend of skilled employees to handle inventory or other tasks accurately.

Effective warehouse management may involve;

  • Inventory management
  • Labor management
  • Receiving of inventory
  • Packing, labeling, and shipping orders
  • Ordering and replenishing new stock
  • Operational cost management
  • Tracking warehouse progress against KPIs

Warehouse Management Strategies

A How-to Guide on Managing a Warehouse for Your Business

Warehouse management is a complex task especially for beginners, as they are not well aware of the needs or requirements of effective warehouse management. Here are some examples of how to make your warehouse management operations smooth and hassle-free.

  • Plan Your Warehouse Layout

An effective warehouse management system can assist in optimized warehouse layout. These systems help you in the right use of space, speed up the picking and shipping process; keep staff safe, and keep a high volume of orders moving without mistakes. A well-designed warehouse must have the following areas or places; 

  • Inventory storage area
  • Employees area
  • A well-organized office to deal with customer service
  • Inventory Receiving
  • Picking and Packing area
  • Shipping station

A warehouse management system can direct your employees on where to find products and important information without running all over the warehouse, saving time and frustration. Over time, you can adjust your layout for optimal workflows, increasing velocity and order throughput.

  • Label Specific Areas

After selecting an appropriate layout the next step that is crucial for effective warehouse management is the labeling of specific areas. A warehouse management system houses retailer-specific labeling information so that workers don’t have to go into different systems to check the requirements. This reduces operational time and ensures accurate labeling and delivery of the products. You should also label all the physical areas, shelves, and bins with titles or names. Coupled with a warehouse management system’s barcoding capabilities, labeling your areas will boost inventory flow, speed picking of items, and deliver orders to customers in a timely manner.

  • Inventory Classification

Another important step of a well-organized warehouse is inventory classification. It is done based on delivery frequency and cost of the products. You can simply use the A-B-C strategy to classify different products. Inventory classification helps you to keep a balance between new vs. old, and fast vs. slow-moving products. Make sure to keep trendy or high-selling products in the A category to create ease for employees in picking or packing the products. C items, such as seasonal ones, can be stored toward the back to improve productivity.

  • Effective Space Utilization

According to a recent survey, most warehouses use only 68% of warehouse space effectively. Therefore, the next tip is the effective utilization of warehouse space. You can organize stock according to its arrival dates, demands, and expiry dates. Make sure to put fast-moving objects horizontally on the floor and low-moving products vertically on shelves or bins.

  • Use the Right Tools

The most crucial tip that can bring dramatic changes to your warehouse management is the use of a cloud-based warehouse management system. Make sure your warehouse has all the crucial tools, such as Deposco, which can help you consolidate time-critical information from different systems and manage it all together smoothly. This will reduce the risk of errors, provide real-time reports, and track your warehouse progress so you can keep getting better and better.

Final Word

This introduction to warehouse management can help you to overcome the common mistakes, errors, and challenges of a warehouse management career. Follow these tips for effective warehouse management and navigation for the complexities of your fulfillment operations.

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