The Ultimate HIPAA Compliance Checklist

The Ultimate HIPAA Compliance Checklist

Written by Moli Mishra, In software, Published On
November 24, 2022

The purpose of compliance checklists is to assist enterprises in meeting HIPAA obligations and ensuring the act’s compliance. Understanding the HIPAA compliance duties of business partners can also be critical for enterprises. Having an understanding of your own and your company partners’ compliance duties might be crucial. This is since ignorance of HIPAA standards is not a valid defense against HIPAA enforcement actions. Compliance with a corrective measure will entail indirect expenses and interrupt corporate operations, even though most enforcement proceedings do not end in civil financial penalties.

Checklist for HIPAA Compliance: Eight Steps to Compliance

The Ultimate HIPAA Compliance Checklist

Mishandling patients’ protected health information (PHI) can have serious repercussions for the client and the company that exposed their sensitive data. Criminal or civil HIPAA violations are one consequence for firms that purposefully or inadvertently reveal patient PHI. HIPAA non-compliance may be exceedingly costly for organizations. This HIPAA compliance checklist can assist you in obtaining and keeping HIPAA compliance, especially with HIPAA compliance software.

  • Comprehend HIPAA’s Three Requirements

To implement controls for HIPAA compliance, you must comprehend the Privacy, Security, & Breach Notification Rule. Organizations must comply with the Privacy Rule & Security Rules to safeguard PHI and ePHI. In the case of a security breach, a company must implement corrective measures. Security measures, protocols, and guidelines should be designed with the desired outcome.

  • Find Out Which Laws Apply to Your Business

Determine whether your organization counts as a covered entity as a first step. Entities subject to the Privacy Rule will be accountable for installing controls to secure all PHI, not only electronic data. Even if your organization is an exemption entity or business partner, you may still be subject to certain Privacy Rule requirements if you retain contracts with covered businesses.

  • Determine Which Data Requires Enhanced Security

HIPAA standards require the protection of personally identifiable health information, but not all of an organization’s data. Identify the data your firm collects, utilizes, and stores on paper and in your IT system.

  • Conduct a Risk Analysis

Finding the loopholes in your compliant data security policies will allow you to achieve HIPAA compliance. Using OCR’s Security Risk Assessment Tool, assess how well your present measures match the HIPAA Security Rule. In the HIPAA guidelines, security and safety guidelines and policies are outlined. Examine yours! During use, storage, and transmission, PHI must be safeguarded.

  • Incorporate Accountability into Your Compliance Plan

Define who is responsible for which aspects of your compliance program to facilitate efficient, transparent communication once you have determined what your business must do to achieve compliance. Compliance with HIPAA necessitates routine monitoring, audits, technical maintenance, and training. Establishing early on the relevant parties for these steps can aid businesses in maintaining HIPAA compliance.

  • Limit Violations by Closing Gaps

Once you have developed a strategy for implementing and managing compliance, your attention should turn to implementing the safety and privacy measures that will reduce risk the most. Develop a HIPAA compliance checklist to evaluate your progress and identify any remaining gaps.

  • Maintain Detailed Documentation

Document everything carefully as you work to bring your data security and safety up to HIPAA standards. This can involve storing updated versions of your rules and procedures, noting who participated in compliance training and documenting the entities with whom you communicate protected health information.

  • Immediately Report Security Incidents

If your company has a security breach, you must notify the Secretary of Health and Human Services within two months of finding the occurrence. The organization should also inform all affected persons within the same time frame as the breach. You must notify local media if the breach impacts more than 500 individuals.


After completing the HIPAA compliance checklist, if you find more items to be unchecked than to be checked, don’t worry. Compliance with HIPAA can be difficult, but firms like Secureframe can assist ease stress and simplify the process. HIPAA compliance is an ongoing activity, not a one-time occurrence. It’s challenging to change a culture of non-compliance. Therefore it’s critical to have safeguards in place to stop shortcuts from becoming commonplace.

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