Every business or organization will undergo a change or transition sometime to remain competitive, scale, improve efficiency, reduce expenditure, or streamline operations. The responsible stakeholders must manage these changes carefully to achieve the desired outcomes. Change management guides businesses and organizations through this process, from planning and implementation to solidifying the desired changes. Among the tools that can help during this process are organizational charts. Here’s how they can do so.
Charts in Change Management
Helping Everyone Understand Their New Roles and Responsibilities
Roles and responsibilities can shift when a business changes its structure and processes. Suddenly, people might find the scope of their work changing, and the management team has to inform them if this will happen. A detailed organizational tool that outlines these new roles and responsibilities can be crucial in helping everyone understand which ones apply to them once implementation is completed.
Clarifying Structures
With significant changes like mergers and acquisitions, there may need to be clarity about the new hierarchy. Employees should know who reports to whom and understand the chain of command. Businesses can avoid potential issues by using an org chart creation tool to create charts that provide clarity. By doing so, they will also help employees understand which roles have shifted to new departments, which employees are moving to new teams, and the new positions that will emerge out of the process.
Making it Easier to Identify Stakeholders
Any change affects different parts of a business differently. Identifying key stakeholders in all factors that will be affected is crucial for involving them to ensure enacting the required changes goes smoothly. Using an organizational chart to know their positions and roles can help with targeted communication and ensuring they are involved during the change process. Besides company-wide changes, these stakeholders can also significantly enact changes within smaller teams or departments.
Helping with Resource Allocation
Understanding the structure of a business, department, or team when implementing changes can help with resource allocation. In addition to financial resources, significant changes require that the right people are involved in decision-making and implementation. An organizational chart helps identify these people so they can be placed where they would positively impact the process.
Identifying Areas of Resistance
Big changes naturally come with some resistance to change. While change management should already have strategies for dealing with such challenges, businesses must still identify potential resistance or high-impact areas. Once leadership does so, it can develop additional ways to deal with these specific areas because the opposition may not apply company-wide.
Additionally, leadership can assess how the change will impact different teams, departments, and individuals. Such impact might cause resistance since those involved will be most affected. The effect might also cause issues in the future, something top leadership and management should consider.
Change is never easy, but it is inevitable in a changing environment where businesses must remain competitive, embrace new ways of doing this, or become leaner. Organizational charts can be crucial for helping with change management, especially when identifying stakeholders and those who will be impacted the most, as well as restructuring the business, teams, and departments once the changes are implemented.