How IT Strategies Can Cope with Remote Working Challenges?
- 1.1 Management of Multiple Projects
- 1.2 Cybersecurity and Data Privacy
- 1.3 Intra-team Communication
- 1.4 Outdated Technology at Home
- 1.5 Ineffective Time Management and Lack of Productivity
- 1.6 Overworking and Unhealthy Routine
- 1.7 Overcoming Disturbances and Distractions
- 1.8 Staying Motivated
- 1.8.1 Conclusion
During the past few years, the popularity of remote work has skyrocketed. The COVID-19 pandemic was a major driving force that propelled the “work from home” concept. Remote working offers several benefits and many businesses and employees now prefer working from the comfort of their cozy couches directly from home.
Although remote working has several benefits, there are a lot of challenges stapled with it, such as cybersecurity and online privacy. In this article, we will discuss the challenges associated with remote working and how to cope with them.
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8 Challenges Associated with Remote Working and IT Strategies to Cope With Them
Management of Multiple Projects
The management of multiple important projects represents the most important concern with out-of-office time. Managers need to make sure that all tasks are completed on time, regardless of whether there is a mix of distant and in-house personnel or the entire group is made up of remote employees.
Even if communication is becoming more difficult due to the lack of physical presence, the monitoring of specific activities becomes uncertain, particularly for large workgroups.
The aid of various kinds of teams in managing tasks is also essential. Workplace colleagues must also be able to easily cooperate with one another in order to complete a project.
Cybersecurity and Data Privacy
One of the biggest and most significant risks associated with remote working is cybersecurity and data privacy. The frequency of cyberattacks has increased in recent years and hackers are always on a hunt to steal your sensitive data, including your personal credentials, banking details, and social media profiles. You must not take your cybersecurity for granted and must take necessary precautionary measures, such as using a virtual private network (VPN) for enhanced online security.
Another key concern reported by virtual workers is the difficulty in communicating across territorial barriers. Is it feasible for web designers to collaborate on the same task even if they live in a different country or region?
When team members are in the same workplace, they have no restrictions on how they communicate with one another. The first and most important necessity for the telecommuting team is to establish a reliable communications network.
Appropriate communication program that can enhance distance teamwork:
- Drive by Google
- Meet Google
- Microsoft Office 365
- Meetings via the internet
Outdated Technology at Home
All employees who must do home-based work must be computer literate to some extent. They not only need to be capable of working on smartphones and laptops but should also be able to configure a reliable VPN and manage various software, apps, and so on.
It is critical to select and use the technology that has been ascertained to be the most effective for the job. Before you use any app, software, or tool, it is critical to conduct an extensive study to determine its overall reliability.
A few of the measures for fruitful distant team management include:
- Adequate technological investment is critical.
- Training all employees on how to use handy technologies.
- Assuring the team has access to the necessary tools.
- Keeping up with the most up-to-date technological tools.
Ineffective Time Management and Lack of Productivity
Home-based jobs are not accepted by all companies. They see it as a danger to their ability to manage their workforce. Many teleworkers have difficulty managing their time productively and are unsatisfactory.
Some relevant web programs, such as Trello, Jira, and Asana, allow you to monitor the work that employees do during their working time. These web applications are also useful for tracking employee tasks.
Another useful tool, Rescue Time, assists in classifying employees’ misspent time. The software monitors the time you spend on each app. Apps that detract from the performance are noted, and the software can also help identify websites that may be diversions.
Overworking and Unhealthy Routine
Working from home gives employees a degree of leeway, but it also causes a lot of exhaustion. They go above and beyond the call of duty. So, such employees are subjected to reduced sleep and a lack of personal time, which are both negative consequences of telework.
Follow these guidelines to avoid overworking:
- Work time must be accurately tracked. A faraway worker can track the total amount of time spent on work by using suitable technology.
- Prioritization of activities is critical. Workers must review the routine activities and deadlines that are important to their jobs.
Overcoming Disturbances and Distractions
Distractions are undoubtedly a strong temptation for any remote employee. Multitasking can be the most disruptive factor at work. While working remotely, you may be enticed to engage in non-work-related practices such as housework, cleaning your pet, and so on.
Here are some tips that might help you focus on your work:
- Turning off the mobile phone during office hours.
- Reduce your social media usage.
- Set aside time for each individual assignment.
Remote workers must maintain their motivation. Because teammates and managers are not present when working remotely, you may feel less pressure to accomplish tasks. Group contentment is even lacking as a team to accomplish goals.
It is critical to keep discussing motivation with workmates and leaders. Many people have much elevated levels of inherent motivation than most. The group effort is effective in increasing motivation for everybody.
Remote working is here to stay despite all the challenges. Therefore, if you are planning to join a remote work job, either as a freelancer, self-employed, or a company employee, we suggest you must go through the key challenges of working from home.