The 25+ Best Productivity Apps in 2023

Individual and team productivity is a hot topic, with people sharing their daily plans, morning routines, time-blocking behaviours, and more. The work may be completed faster. This list includes personal, team, and business productivity applications to optimise your productivity system. This site may earn revenue for listing companies. Where, how, and in what sequence listings are displayed may vary. ClickUp collaborates with Friday.com.

You’re busy and have little time. Text editors and paper calendars may do much of what you need, but they’re inefficient. To simplify work and information storage, hundreds of productivity applications are available.

The 25+ Best Productivity Apps in 2023

ClickUp

1. Implement it for your team’s project administration, dialogue, objective- and task-setting, task-management, personal-planning needs, and more.
2. Online, as well as iOS and Android apps

To maximise efficiency, keep all your files in one central location using ClickUp’s powerful, all-in-one utility. You can easily create, or make the documents directly. Not only this, workloads can be managed, and progress towards targets can be tracked. ClickUp is valuable to teams since it helps you control workflow.

Features

• Develop activities that can be subdivided into smaller, more manageable chunks.
• This powerful tool includes whiteboarding, thought mapping, and screen recording.
• Projects can be imported into ClickUp.
• Accomplishments That Can Be Followed

Pricing

• $5 per month per person, unlimited
• Monthly fee for employees: $12
• Business Premium: $19/month per users
• Inquire about business development.
• ClickUp is a free service that does not require a credit card to sign up.

Monday.com

1. Apply It To: Managing Your Workload
2. Online, as well as iOS and Android apps

Monday.com is an app that supports working and is structured around teamwork and benefits for every individual. From upper-level management to front-line employees. It contains capabilities that help establish and strategize company-level goals and construct a thorough action plan to attain them.

Features

• Easy-to-use project management software
• Create a comprehensive strategy for achieving corporate objectives.
• Developed to construct procedures that meet specific requirements

Pricing

• Rates start at $9/user/month for a minimum of 3 users.
• Positive: a monthly fee of $20 per user
• To reach out to a business’s sales team

Smartsheet

1. Get More Done in Your Spreadsheets
2. Online, as well as iOS and Android apps

Projects, tasks, and collaborations may all be managed more effectively with the help of Smartsheet, a cloud-based project management platform. Gantt charts, file sharing, resource management, automated processes, and more are just some of the capabilities it provides.

Features

• Adapt tasks to your specific needs.
• Get your work started right with these ready-made layouts.
• Compatible with all of your preferred software

Pricing

• Free
• It costs $25 per month per user for business purposes and requires a minimum of three users.

Wrike

• Benefit Your Group’s Efficiency
• Online, as well as iOS and Android apps

Wrike is all-encompassing productivity software that facilitates cross-industry teamwork. Its capabilities make project management easier by allowing users to tailor their own dashboards and procedures to their specific needs.

Features

• Increased productivity thanks to automated workflows and 400+ app integrations
• Improved teamwork and communication are the results of in-context proofreading tools.
• Collaborative request management is streamlined using custom request forms.

Pricing

• Access to a free service
• In a group: $9.80 per user each month
• Pricing for commercial use is $24.80 per user per month.

Cooperation

1. Benefit from its use for more efficient client management.
2. Format: Web, desktop, and mobile apps for iOS and Android

Teamwork, is a well-known platform for organising projects and facilitating collaboration is called “Teamwork,” which features a variety of helpful tools for organising and coordinating teamwork and the completion of individual tasks. Tasks, timelines, files, and whiteboards are just some of the features offered by Teamwork.

Features

• Management of tasks: planning actions to accomplish objectives
• Maintain a close eye on how much time is being spent on each assignments
• Time-consuming processes can be automated with a few simple rules.

Pricing

• Free
• Prices for the first three users are $5.99 per user per month.
• Shipping: $9.99 per user, each month (minimum of 3 users).
• Extend: $19.99 a month per user (minimum of 5 users).

Zoom

1. Basically Used For Team Meetings, Video Communication

When companies and organisations use Zoom, their teams are able to collaborate more effectively and accomplish more. You can use their dependable cloud platform on mobile devices, desktop computers, landline telephones, and in-room systems for video, phone, content sharing, and chat.

Features

• Designed and improved for consistent performance.
• Uniformity across all enterprise use-cases
• Simple to implement, scale, and use
• Many connections!

Pricing

• One-on-One Conversing: No Cost
• Price per license each year: $149.95
• Licensed Businesses – $199.90 per Year

Slack

1. Group Chat Availability: Web-based as well as desktop and mobile apps for iOS and Android

Slack is a desktop and mobile communication programme that allows you manage all team communication. Real-time messaging allows you to have in-depth conversations with your team on everything from company culture to specific projects and departments.

Features

• Automate processes and quicken responses to emergencies.
• Collaborate with all relevant internal groups
• Slack’s Top-Rated Icebreakers

Pricing

• Slack’s base plan costs $6.67 per month per user, when paid annually.

Chanty

• Use It For: Group Chat & Project Management

Your team’s productivity in meetings and other collaborative endeavours will soar with the help of Chanty. You can save money, feel comfortable, and get more done quickly with the help of this basic software. Chanty has been proven to be an effective tool for cooperation and collaboration by its widespread adoption among over 75,000 enterprises worldwide.

Features

• Communication using video and audio or text
• Row and column kanban for organising work
• Teambook with unlimited message history for easy searching of all threads, pins, and relevant information.

Pricing

• Totall free for basic use
• $3 per business user each month

Spam-free email

1. Used for cleaning up your inbox and organising your email
2. Format: Web, desktop, and mobile apps for iOS and Android

Clean Email is an email management and organisation tool that helps you obtain control of your inbox and enhance productivity. By cancelling subscriptions to mailing lists you no longer find interesting and erasing junk you know you won’t read, you may swiftly regain control of your inbox.

Features

• Improve your email management by classifying, rearranging, and erasing thousands of messages in seconds.
• Emails from unknown senders should be treated the same way as phone calls.
• Using Auto Clean, incoming messages will be automatically processed, filtered, and sorted.

Pricing

• Free trial for 14 days: 500 subscribers, 1000 messages
• Single User Rate: $9.99/mo.
• $19.99 / month for 5 accounts

Intendant: Microsoft Teams

• Format: Web-based, desktop software, iOS and Android mobile apps Uses: Team meetings, internal communications

Microsoft Teams, like the rest of Microsoft 365 and Office 365, is cloud-based team collaboration software. Microsoft Teams’ primary features include enterprise instant messaging, phone calls, video conferences, and file sharing.

Features

• Share your feelings using emoji, gifs, and stickers in a group conversation or private message.
• Use tone touch to transition from a group chat to a video conference.

Pricing

• $5/month per user for the basic plan.
• $1.25 less per month per person
• Office 365 E3 is $20/month/user.

Trello

• Project management and team collaboration software
• Online, for both iOS and Android applications

Trello is a free programme that provides a Kanban board style of project management. You may use it for yourself, in conjunction with agile or scrum project management, or both. Then, a board is created, and each task or collection of tasks is placed there. In order to keep track of what has been accomplished and what still has to be done, you can move your cards to various checkpoints.

Features

• Automated processes built right in
• Plan of attack

Pricing

• Basic: Free
• The cost of the premium plan is $13.49 per month
• Profitable pricing per user per month: $30.49

Internxt

• Make use of it for safe document exchange and archiving.
• Media: iOS, Android, Desktop, and Mobile Web

Files, photographs, and documents may be safely backed up and shared with others in this app. With Internxt, users have complete say over who may view and share their data because the service is based on open-source, zero-knowledge blockchain technology. Drive, Photos, and Send—its top three privacy-rich services—are all by default included.

Features

• All saved and shared data are encrypted from end to end to prevent unauthorised access.
• Get to the documents from any gadget.
• Clear and uncluttered design for ease of usage.

Pricing

• Get a free 10GB plan and a paid 20GB plan at a very reasonable price.
• 200 GB: $3.49/month
• $9.99/month for 2TB

 Pumble

• Use it for group discussions and project coordination.
• Available in iOS and Android applications

Pumble is a free, easy-to-use, and effective chat and collaboration platform that facilitates better communication amongst groups of any size. Use direct messages, channels, threads, audio/video calls, and file sharing to communicate with your team in real time and work together. Free of charge, you and your team members may see your entire message history on Pumble, including all files and conversations.

Features

• Audio and video calling are free of charge.
• Modifiable, intuitive user interface
• Great data storage room

Pricing

• Free Pro: $1.99/month / user

Todoist

• The main task is to Task Management Accessible Via: Web-Based Tool, Mobile
• Availanle in iOS and Android

Todoist is a leading productivity programme that streamlines and arranges tasks throughout the workday. You can keep track of your own chores and those of your friends, family, and coworkers with this straightforward software.

Features

• Quickly set priorities and organise your workload.
• Consider everything you must accomplish.
• Working together on a project lets you divide and conquer grocery lists and corporate enterprises.

Pricing

• Essential: Zero cost
• Cost: $3 per month per person.

Nifty

• Team project management is available as a web app, desktop software, and iOS and Android mobile versions.

Nifty is the best all-around software for managing projects, communicating with colleagues, and staying on schedule. Nifty’s entire range of collaboration solutions reduces the gap between communication and action, whether it’s across departments or with clients. Nifty may be the cornerstone or lone app in your business’s IT stack thanks to connectors like inbuilt Google Docs, one-tap Zoom calls, and Harvest time tracking.

Features

• Milestones on a project’s roadmap automate reporting when tasks inside them are performed for proactive updates.
• Team chat and project discussions are integrated to keep communication flowing in tandem with your work.
• Nifty is a unified collaboration platform for your complete technology stack thanks to its deep connections with tools like Zoom, Google, Harvest, Webex, and more.

Pricing

• Budget-friendly strategy
• Subscriptions are priced per user or on a sliding scale.

Asana

• Formats: web-based, Android, and iOS mobile applications
• Intended use: team project management

Asana is a task management programme designed for folks who like to switch things up and use a list view to get things done. Team members can be given specific tasks, or “cards,” on an Asana project board or task list. You may customise your tasks by including comments, descriptions, subtasks, labels, and more.

Features

• Organisation of tasks and monitoring of progress
• Disseminate data to those who need to know.
• Fill out your job reports in one convenient location.

Price

• Tiers Free for the basics
• $13.49 for the basics plus premium,
• $30.49 per person each month

Toggl

• Tracking Time Spent
• Online, Macintosh desktop, and mobile app formats

Toggl is among the most famous online time monitoring tool and productivity software. Time spent on different tasks may be monitored and analysed with the help of this system. It is web-based and may be activated in one minute or less. Toggl features real-time sync with web trackers, desktop widgets, and mobile applications.

Features

• Live monitoring of projects and income
• Management of time and resources for teams
• Email reports on your own time and for a low monthly cost of $10 per user.

Pricing

• Cost: $20 per month per person.

Clockify

• Tracking Time Spent
• Format: Digital (web and app)

Clockify, version 18, is a web and mobile app used for keeping track of time.

Clockify allows you to collaborate with as many people as you need on time-tracking projects and activities. See how productive your team is, how long each job should take, and what projects they should be working. In addition, you may oversee your team’s hourly rates and billable hours to receive a comprehensive picture of your financial standing come payroll time.

Features

• Tag your timesheets.
• Establish criteria for success and describe the time spent.

Pricing

• $9.99 per person

Monitask

• To Keep Tabs on Your Time
• Platforms: Windows, Mac OS X, and Linux.

Monitask is a simple and inexpensive programme that monitors work hours and output. The time-tracking tool is great for keeping tabs on the efficiency of distributed teams and coaching those who want to make better use of their working hours. Optimising and enhancing efficiency is equally useful for large organisations with established procedures. The programme enables users to quantify the contribution of each worker over a given time period, project, or set of tasks. Using Monitask, employers may track their staff’s time spent visiting “unproductive” sites and the length of time they spend working. IT doesn’t keep a log of employees’ keystrokes or record their desktop activity on camera or audio. The software is sensitive to confidential user information; screenshots do not reveal personal information, including typed passwords.

Features

• Simple task-tracking software. Track your assignment time.
• Timekeeping board for workers. Watch employees clock in and out from anywhere.
• Monitoring employee attendance. Keep track of daily clock-ins and outs.
• Form teams, assign leaders, assign tasks, and set goals.
• Monitor your employees’ enjoyable websites and applications.

Pricing

• Free 10-day trial
• Pay $5.99/month Pro.
• Pay $8.99/month for business.
• Enterprise: $19.99/mo.

Harvest

• To Keep Tabs on Your Time
• Format: Web and app-based mobile devices

Harvest is a cloud-based management system for companies. Businesses and freelancers alike rely on this time-tracking software to keep tabs on projects, connect with customers, and keep their weekly timesheets accurate.

Features

• Quick and accurate billing solutions
• Your specific process is supported by apps and integrations.
• Their companion app, which facilitates straightforward team scheduling, Forecast

Pricing

• One user, two projects, no cost
• Pricing for a single user is $12 per month (paid yearly), and limitless projects are available.

Loom

• Use Cases: Group Conferences and Screen Capture
• Format: Web and Desktop Software

Through the use of short, easily shared films, Loom has helped millions of people communicate more effectively at work. Users may be found at places such as HubSpot, Square, Uber, GrubHub, and LinkedIn. Their goal is to improve workplace communication so that employees at all levels may thrive.

Features

• Communication, management, publication, streaming, and internet video and audio
• Business and academic technology
• Software for remote work, remote communication, and remote tools

Pricing

• Free Advertising for Tarter: $8 Per Person Per Month
• Enterprise: customized to fulfil your specific needs

IFTTT

• Purpose: Online Connectivity Platform
• Format: Online

IFTTT is a leading integration service. They have helped over 600 of the top organisations in the world speed up the digital transformation of their goods into integrated services, resulting in lower development costs, wider product interoperability, and more product lifecycle value. Using IFTTT is the gold standard of low-code integrations, surpassing even those constructed from scratch.

Features

• Powerful programmes that provide you complete control over the smallest details of your data
• Use consumer behaviour research to fill in the blanks in your product strategy.
• Keep adding new features to your goods by implementing your preferred connections.

Pricing

• IFTTT Pro costs $3.99 per month.
• Monthly Programmer Rates at IFTTT are $199.

 Zapier

• It is An Online Application
• The app is used for Robotic Process Automation

By integrating with your other applications, Zapier is a web-based application that streamlines operations and boosts output. By implementing this state-of-the-art technology, your organisation will enhance its process automation capabilities, resulting in a tenfold increase in working hours per employee.

Features

• Automate monotonous operations and focus on important tasks with 3,000+ ready-to-use connectors.
• Build unique automation solutions in minutes utilising daily applications. Experience 24/7 support from small company automation professionals.
• Hire an expert to create customised automations.

Pricing

• For the office: Zapier is only $20 a month.
• For groups: Zapier is $250/month.

Integromat

• Apply it to: Online-based Automation Instrument

You can make the Manual tasks more easy to do with the help of this app. No coding experience is required to link your preferred apps, services, and gadgets. You can do your own process automation using Integromat.

Features

• Direct compatibility with the most widely used software and services
• Use our developer platform to build your own app.
• Create flexible automations that may be altered to meet your specific demands in terms of appearance and operation.

Pricing

• Month-to-month fees: $29 standard, $99 commercial
• Platinum Plan Price: $299/mo.

Notion

• This app is used for the Web, Your Computer, and Your Mobile Devices
• Format Online, desktop, and mobile apps

Notes, documents, wikis, projects, and teamwork may all find a home in Notion’s workplace. Put it to use by yourself, in a group, or across the board. Join for free now and start including your whole staff.

Features 

• Scalable responses to queries
• Welcome new hires!

pricing

• Fundamental Costs: Zero
• Common: 4 per month
• Group: $8 per month.

FAQs

1. What are productivity applications?

Productivity applications aid users in the management and enhancement of work efficiency. Frequently, these applications offer functionalities that improve the workflow, including task administration, time monitoring, note-taking, collaboration, and more.

1. How do applications for productivity increase efficiency?

Answer: Workplace productivity applications facilitate communication, automate monotonous tasks, establish priorities, and automate tedious duties. They facilitate effortless collaboration, time management, and concentration for users.

3. Which applications are widely used for productivity?

Toggl, Todoist, Asana, Evernote, and Slack are all well-known productivity applications. Preferences and requirements dictate the selection.

4. Are personal productivity applications intended for use?

Numerous personal productivity applications assist users with task organisation, goal setting, and scheduling. Examples include calendars, to-do lists, and habit trackers.

6. Are apps for productivity secure?

Answer: To safeguard users, professional productivity applications employ encryption and authentication. Opt for applications developed by reputable entities and refrain from granting excessive permissions.

7. Are productivity applications device-transmittable?

A wide range of productivity applications operate without any issues on smartphones, tablets, and personal computers. The availability of various platforms enables users to conveniently access their duties, notes, and other data, ensuring adaptability and inclusivity.